Annual Meeting Notice
March 21, 2017
Dear Wakefield Plantation Homeowner(s):
Please respond in person or by proxy to avoid unnecessary costs to the Association. In accordance with Article IV, Section 4 of the By-Laws, this letter provides notice of the Annual Meeting to be held:
Date: April 3, 2017
Time: 6:15 PM (meeting to start directly after sign-in is complete at 6:30)
Place: Wakefield High School Auditorium
There are two (2) seats for the Board of Directors up for election:
- District 2 – Deauville/Cedar Grove/Rosemont
- District 7 – Carrington/Glenstone/Prescott/Fairview/Club View/Savannah
As stated in Article IV, Section 5 of the By-laws, a quorum shall be deemed to be present throughout any meeting of the association if members entitled to cast five percent (5%) or more of the total number of votes entitled to be cast by all of the voting members of the association are present, in person or by proxy. . . If you are not able to attend this very important meeting, please complete the enclosed Proxy and return it by mail, email, fax, or by a neighbor who is planning to attend the Annual Meeting, to insure that quorum is met so that the meeting may take place.
We are still in need of a volunteer to serve for District 2. If you are interested in serving on the board please contact me at email@example.com or 919-848-4911 x117. If you do NOT reside in Deauville, Cedar Grove, and Rosemont you may still run to serve for District 2 At Large. However, if someone from Deauville, Cedar Grove, or Rosemont do volunteer your name will be removed from the ballot.
You may vote for each district but may only vote for a total of one (1) member in each district. The proxy also provides you the opportunity to either allow someone else to vote on your behalf or for quorum purposes only.
Should you have any further questions or concerns please do not hesitate to be in contact with me at firstname.lastname@example.org or 919/848-4911 x117. I thank you in advance and look forward to seeing you April 3rd!
Jennifer L. Burch, PCAM